FBI Case Study

The Who Killed the Virtual encase File? case teaching is a clear example of bear adversity which resulted on not wholly b on the wholeoon the cost of the view, but also loss that could be counted on millions of dollars. Because of the size of the draw and the failure of the swan, it is broadly used to pr in timet upcoming IT throw heed disasters. Project Overview When special agent Larry Depew collected variantiate of illegal exercise of the Russian and Italian mafia tax hop activity, FBI didnt have database clay, which could organize and support all the information forum functioninges that were unavoidable for the organization.A decade later, Depew was landed in his first forecast management job called FBI Virtual Case File sound regurgitateion (VCF), even though he had no previous experience. In the PMBOK Guide confine describes what abilities a labor movement manager should possess to achievementfully manage take cares is knowledge, cognitive butt an d personal . In the results of lack of experience and ineffective preparedness the befuddle was unfortunate failure. Because of availability of funds, the FBIs 23 divisions developed own database system for each of the different divisions.In the result FBI completeed up with 45-50 different investigative databases and applications, which are not communicating with each other. Also, the Automated Case Support (ACS) system was cumbersome to use, inefficient and had limited operational capabilities. additionally all 13000 were really old which resulted in not supporting naked softwares. Intranet that connected FBI offices had 56-kilobit-per second modems. SAIC (Applications International Corp. ) for software developed delivered 700,000 lines of encrypt bug-ridden, off target system which resulted in $105 million cost loss.However, researches and findings showed that the FBIlacking IT management and technical expertiseshares the blame for the projects failure. The research and s tudy later on painted a picture of an enterprise IT project that fell into the most basic traps of software development, from poor sine qua non gathering, planning and bad communication between software developer and FBI. The key issues related to the failure of the project* Violation of the Project background signal worry. One of the main factors of VSF project was peaked(predicate) delimit seam requirements and overly specific nature of the requirements defined in systems design and analytic thinking phase which resulted in creating 400 functional deficiencies found after testing the system. * Violation of the Project Cost charge The lack of IT investment processes resulted in ballooning the cost of the project in spite of the millions of dollars spending which was the also one of the main reason of VSF project failure. Violation of the Project Time Management Overly ambitious schedules and poorly defined schedule is one of the among VSF project failures.* Violation of Proj ect essayiness Management Procedure The lack of a plan to guide hardware purchases and deployment was one also of the failures of VSF project. Resolution * The FBIs higher management leave alone be participating in the impudent software development to vanquish the discrepancies associated with the previous those were VCF project. FBI is planning to purchase software from the vendor to digitize all documents, crime related evidence paperwork processes in the single database and still touch use VCF project systems up until it will be replaced with the desired software. * The new project will deploy and constrain new monitoring, attempt management system which involves planning, scheduling and target oriented testing. Relevance to IT Project Management * Project Scope Management Project Scope Management includes the processes need to ensure that project includes all the work need, to complete the project successfully.Scope Management includes following steps clearly defining and documenting project business requirements by the company shareholders (collect requirements), develop a detailed description of the project (define scope), subdivide project deliverables and project work into smaller, manageable components (create WBS), formalize word meaning of the completed project deliverables, and monitoring the lieu and scope (verify scope), and managing changes to the scope baseline (control scope).FBIs VSF project failed to define detailed project requirements, formalize bankers acceptance of completed project deliverables by SAIC and monitoring and managing the scope by project manager. * Violation of the Project Cost Management Project Cost Management includes the processes involved in estimating, budgeting, and controlling costs so that the project outhouse be completed within the approved budget.The cost management process includes developing an approximation of the monetary resources (estimate costs), estimating costs of the individual activiti es (determine budget) and monitoring the status of the project budget and managing changes to the cost baseline (control costs). VSF project failed to address cost control in project cost management, because it had misadventure to receive living from the government.* Violation of the Project Time Management. Project Time Management includes the processes needed to manage timely completion of the project. It includes following processes identifying the specific actions to be performed to stick the project deliverables (define activities), identifying and documenting relationships among the project activities (sequence activities), estimating quantities of material, people, equipment, or supplies required to perform each activity (estimate activity resources), coming up with the approximate number of works periods needed to omplete individual activities with estimated resource (estimate activity durations), analyzing activity sequences, durations, resource requirements, and sched ule constrains to create project schedule (develop schedule), and monitoring the status of the project to update project progress and managing changes to the schedule baseline (control schedule). In VSF project most of the required activities in time management FBI management and SAIC failed to follow.* Violation of Project endangerment Management Procedure. Project Risk Management includes the processes of conducting risk management planning, identification, analysis, solution planning, and monitoring and control on the project. It includes following processes defining how to conduct risk management activities (planning), determining which risks may affect the project and documenting their characteristics (identify risks), prioritizing risks for further analysis and combining their probability of occurrence and impact (perform qualitative risk analysis).numerically analyzing the effect of identified risks on overall project objectives (perform quantitative risk analysis), develop ing options and actions to enhance opportunities and reduce threats to project objectives (plan risk receptions), and implementing risk response plan, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project (monitor and control risk). In the FBI case no(prenominal) of the project risk management was utilise to minimize risk associated with the possibility of the failure of the VSF project. Key TakeawaysIt is important follow IT project management rules in order to develop the system. Main lessons learnt from the case study * Business requirement analysis and technical requirements are crucial in the success of the project in planning phase. * Managing communication between companies key shareholders and server providers is required for productive outcome of the development. * Project monitoring and testing is vital delegate and should be accepted throughout the development * Prototypes be shown to client on regular basis to avoid all changes required at the end of the project * Having a individuals without proper knowledge in the rojects stretch outs to the project success* Planning and monitoring leads to delivering the right product and timely completion of the project * Unsystematic approach in project time management could lead to delay in completion of projects * Deficient and unsatisfactory requirements lead to uncompleted projects failure Research Approach For my research approach, I used Project Management and body of knowledge to identify main processes of the project management, and applied some basics acquired from the Systems Analysis and Design class to identify where FBIs VSF project failed to address and manage this huge multimillion dollar project.